57 lines
3.2 KiB
Markdown
57 lines
3.2 KiB
Markdown
---
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title: Managing Applications
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collection: Hub User Guide
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path: Hub User Guide/Admin Guide/Managing Applications
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parentDocument: Admin Guide
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outlineId: 65211144-91e6-4be9-93f7-f2279e789acc
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createdBy: Jennie R.F.
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---
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The **Applications** tab is the primary workspace for managing submitted applications. It provides search, filtering, grouping, inline actions, and bulk operations.
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## Prerequisites
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You need cohort admin or higher access. Reviewers are redirected to their interview dashboard instead.
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## Viewing Applications
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Applications appear in a table with the following columns: **Studio** (applicant name), **Pipeline** (current stage, lock status, interview date, self-assessment status), **Reviews** (completed/assigned count), **Consensus** (reviewer recommendation tallies), **Score** (cumulative percentage), and inline **Actions**.
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Click a studio name to open the full application detail page, which shows all answers, review history, and status timeline.
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## Searching and Filtering
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* **Search** -- Type in the search box to filter by studio name or email.
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* **Status** -- Filter by application status (e.g., `new`, `accepted`, `declined`).
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* **Stage** -- Filter by current review stage (Application Review, First Round, Second Round).
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* **Reviews** -- Filter by review progress: Not Assigned, Not Started, In Progress, or Complete.
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* **Province** -- Filter by applicant location. When Ontario is selected, a **GTA only** toggle appears.
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* **Hide declined** -- On by default. Toggle to show or hide declined applications.
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Active filters appear as removable tags below the filter bar. Click **Clear** to reset all filters. Filter state persists in your browser across sessions.
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## Sorting and Grouping
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Use the **Sort** dropdown to order applications by name, score, date, pipeline stage, interview date, or consensus (mixed first). Use the **Group by** dropdown to group by status, stage, review progress, or consensus. Groups can be expanded or collapsed individually or all at once.
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## Inline Actions
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The **Pipeline** column shows lock icons. A ready-to-lock icon appears when the minimum reviewer threshold is met. Click it to open a confirmation modal to lock the stage. Once locked, you can advance or decline the application from the **Actions** column.
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## Bulk Operations
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Select applications using the checkboxes, then open the **Bulk Actions** dropdown:
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* **Change to Declined** -- Decline all selected applications.
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* **Reset to New** -- Reset selected applications to `new` status.
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* **Lock/Unlock Stages** -- Lock or unlock stages in bulk.
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* **Advance to Next Stage** -- Advance locked applications to the next stage.
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* **Skip to Stage** -- Jump applications to a specific stage, bypassing intermediate ones.
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* **Assign Reviewers** -- Open the reviewer assignment modal for selected applications.
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## Orphaned Interviews
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If Cal.com bookings could not be matched to an application, an **Orphaned** warning button appears in the filter bar. Click it to open the matching modal and manually associate bookings with applications.
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## The Timeline Tab
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Org admins and super admins see an additional **Timeline** tab on the cohort page. This shows a per-cohort activity feed including review submissions, status changes, decisions, and other cohort-level events.
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