wiki_ghostguild/content/wiki/hub-user-guide--team-settings.md

title	collection	path	parentDocument	outlineId	createdBy
Team & Settings	Hub User Guide	Hub User Guide/Admin Guide/Team & Settings	Admin Guide	3ffd4182-c58f-49e8-b90e-e9d4a95aeacb	Jennie R.F.

Team management and the activity feed are accessed from the Manage dropdown in the top navigation. These pages let you invite users, assign roles, and monitor what is happening across your organization.

Prerequisites

You need org admin or super admin access.

Team Members

Navigate to Manage > Team Members to view and manage your organization's users. The page shows a searchable table with each user's name, email, role, and status.

User Statuses

• Active -- User has accepted their invite and set up their password.
• Invite pending -- User has been created but has not set up their password yet.
• Inactive -- User has been deactivated and cannot log in.

Inviting a New User

1. Click Add Team Member.
2. Choose Create New (default) or toggle to Add Existing if the user already exists in another organization.
3. For new users, enter their name, email, and role. Click Create User.
4. The user receives an email with a link to set up their password.

Roles

• Reviewer -- Can view and score applications they are explicitly assigned to.
• Cohort Admin -- Can manage cohort settings and make decisions.
• Org Admin -- Can manage organization settings, team members, and all cohorts.
• Super Admin -- Full system access (only assignable by super admins).

Managing Users

Click the dropdown menu (three dots) on any user row for options:

• View Profile -- Open the user's profile page.
• Edit -- Change the user's role.
• Re-invite User -- Send a new password setup link to the user's email.
• Deactivate/Activate -- Toggle the user's active status. Deactivated users cannot log in.
• Remove from Organization -- Permanently remove the user from your organization.

:::warning Removing a user from the organization is permanent. Their completed reviews are preserved, but they lose all access.

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Activity Log

Navigate to Manage > Activity Log to view the organization-wide activity feed. Events are grouped by day with the most recent events first.

Each event shows:

• Category badge -- Color-coded by type (auth, user management, cohort management, reviews, decisions).
• Event description -- What happened.
• User and timestamp -- Who performed the action and when.
• Details -- Additional context such as changed fields, status transitions, or avatar changes.

Filtering

Use the filter dropdown in the header to narrow events by category:

• All Actions
• Auth (Login/Logout)
• User Management
• Cohort Management
• Reviews
• Decisions

Click Load more at the bottom to see older events. The feed loads 50 events at a time.

:::info The activity log records over 50 distinct action types including logins, user creation, cohort updates, review submissions, decision pushes, stage locks, and more. All actions include the user who performed them and relevant details.

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