63 lines
3.2 KiB
Markdown
63 lines
3.2 KiB
Markdown
---
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title: Locking Reviews & Consensus
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collection: Hub User Guide
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path: Hub User Guide/Admin Guide/Locking Reviews & Consensus
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parentDocument: Admin Guide
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outlineId: 4447e500-7cb5-4d0b-8575-d397454af22f
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createdBy: Jennie R.F.
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---
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Locking is the mechanism that finalizes review scores for a stage and prepares an application for advancement or decision-making. Consensus data gives you a summary of how reviewers scored and what they recommended.
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## Prerequisites
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You need cohort admin or higher access. Reviews must be completed before locking.
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## When to Lock
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Lock a stage when the minimum number of reviewers have submitted their scores. The minimum is configured per stage (default: 2). You can see review progress in the **Reviews** column on the **Applications** tab -- it shows completed/assigned counts.
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The lock icon in the **Pipeline** column indicates readiness:
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* **Open lock (dimmed)** -- Not enough reviews completed yet. Hover to see how many more are needed.
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* **Open lock (visible)** -- Minimum reviewers met. Ready to lock.
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* **Closed lock** -- Stage is locked.
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## How to Lock
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### Single Application
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Click the lock icon in the **Pipeline** column, or click **Lock** in the **Actions** column. A confirmation modal appears. Click **Confirm** to lock.
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### Bulk Locking
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Select multiple applications using the checkboxes, then choose **Lock Stages** from the **Bulk Actions** dropdown. Only applications that meet the minimum reviewer threshold will be locked. The dropdown shows how many are eligible.
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## What Locking Does
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* Prevents reviewers from editing their scores for this stage.
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* Records who locked the stage and when.
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* Automatically transitions the application status:
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* Locking the final stage sets the status to `needs_final_decision`.
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* Locking the first-round stage sets the status to `needs_first_decision`.
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## Viewing Consensus
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Once reviews are completed, you can view consensus data for any application. The **Consensus** column on the **Applications** tab shows recommendation tallies (e.g., "2x Advance, 1x Hold"). Hover over the consensus cell to see a popover with each reviewer's name, recommendation, and score percentage.
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For detailed consensus, open an application and view its review consensus page. This shows:
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* **Per-reviewer breakdown** -- Each reviewer's total score, percentage, recommendation, and notes. In blind review mode, reviewer identities are hidden from other reviewers (admins always see names).
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* **Per-criterion comparison** -- Average, min, max, and spread for each scoring criterion across all reviewers. Criteria with high spread (disagreement) are flagged.
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* **Aggregate stats** -- Average score, average percentage, recommendation counts, and whether all reviews are complete and locked.
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## Unlocking
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If you need to allow a reviewer to make changes after locking, click the closed lock icon on a locked application. A confirmation modal appears. Click **Confirm** to unlock. This reverts the stage to its pre-locked state.
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You can also unlock in bulk via the **Bulk Actions** dropdown.
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:::warning
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Unlocking a stage allows reviewers to edit their scores again. The application status does not automatically revert -- you may need to manage status transitions manually.
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:::
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