wiki_ghostguild/content/wiki/hub-user-guide/admin-guide/managing-applications.md

title	collection	path	parentDocument	outlineId	createdBy
Managing Applications	Hub User Guide	Hub User Guide/Admin Guide/Managing Applications	Admin Guide	65211144-91e6-4be9-93f7-f2279e789acc	Jennie R.F.

The Applications tab is the primary workspace for managing submitted applications. It provides search, filtering, grouping, inline actions, and bulk operations.

Prerequisites

You need cohort admin or higher access. Reviewers are redirected to their interview dashboard instead.

Viewing Applications

Applications appear in a table with the following columns: Studio (applicant name), Pipeline (current stage, lock status, interview date, self-assessment status), Reviews (completed/assigned count), Consensus (reviewer recommendation tallies), Score (cumulative percentage), and inline Actions.

Click a studio name to open the full application detail page, which shows all answers, review history, and status timeline.

Searching and Filtering

• Search -- Type in the search box to filter by studio name or email.
• Status -- Filter by application status (e.g., new, accepted, declined).
• Stage -- Filter by current review stage (Application Review, First Round, Second Round).
• Reviews -- Filter by review progress: Not Assigned, Not Started, In Progress, or Complete.
• Province -- Filter by applicant location. When Ontario is selected, a GTA only toggle appears.
• Hide declined -- On by default. Toggle to show or hide declined applications.

Active filters appear as removable tags below the filter bar. Click Clear to reset all filters. Filter state persists in your browser across sessions.

Sorting and Grouping

Use the Sort dropdown to order applications by name, score, date, pipeline stage, interview date, or consensus (mixed first). Use the Group by dropdown to group by status, stage, review progress, or consensus. Groups can be expanded or collapsed individually or all at once.

Inline Actions

The Pipeline column shows lock icons. A ready-to-lock icon appears when the minimum reviewer threshold is met. Click it to open a confirmation modal to lock the stage. Once locked, you can advance or decline the application from the Actions column.

Bulk Operations

Select applications using the checkboxes, then open the Bulk Actions dropdown:

• Change to Declined -- Decline all selected applications.
• Reset to New -- Reset selected applications to new status.
• Lock/Unlock Stages -- Lock or unlock stages in bulk.
• Advance to Next Stage -- Advance locked applications to the next stage.
• Skip to Stage -- Jump applications to a specific stage, bypassing intermediate ones.
• Assign Reviewers -- Open the reviewer assignment modal for selected applications.

Orphaned Interviews

If Cal.com bookings could not be matched to an application, an Orphaned warning button appears in the filter bar. Click it to open the matching modal and manually associate bookings with applications.

The Timeline Tab

Org admins and super admins see an additional Timeline tab on the cohort page. This shows a per-cohort activity feed including review submissions, status changes, decisions, and other cohort-level events.