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wiki_ghostguild/content/wiki/hub-user-guide--customizing-the-apply-form.md

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title collection path parentDocument outlineId createdBy
Customizing the Apply Form Hub User Guide Hub User Guide/Admin Guide/Customizing the Apply Form Admin Guide e25f8302-206d-42a0-bf51-33173f5e764f Jennie R.F.

The Form tab on the cohort page lets you customize the public application form's appearance and messaging. Changes are reflected on the live form at /c/{cohort-slug}/apply.

Prerequisites

You need cohort admin or higher access. The cohort must have a survey configured in its settings (questions come from Flywheel).

Live Preview

The top of the Form tab shows a live preview of the application form. As you edit fields below, the preview updates immediately. The preview renders actual survey questions from Flywheel, grouped into sections: Eligibility Requirements, Personal Information, Studio Information, Application Questions, and Supporting Materials.

At the bottom of the preview, the confirmation message is shown as it will appear to applicants after submission.

Content & Messaging

  • Form Title -- The main heading on the application form.
  • Badge Text -- A small label displayed above the title (e.g., "Now Accepting Applications").
  • Subtitle -- A brief description shown below the title.
  • Confirmation Message -- The message applicants see after submitting their application.
  • Support Email -- Contact email displayed on the form for applicant questions.

Color Theming

Click Customize Colors in the preview header to open the color palette. You can configure:

  • Primary color -- The accent color used for buttons, links, and highlights. Choose from 18 color options including black/white, red, blue, indigo, and more.
  • Neutral color -- The base gray tone used for backgrounds and borders. Options include gray, slate, zinc, neutral, and stone.
  • Theme -- Choose Light, Dark, or System (follows the visitor's device preference).

The badge color automatically matches the primary accent color.

Next Steps Messaging

These fields appear on the confirmation page after submission:

  • Review Process -- Tell applicants how long review takes.
  • Decision Notification -- When applicants will hear back.
  • Onboarding Information -- When the program starts if accepted.

Saving and Previewing

Click Save Changes at the bottom of the page to persist your customization. Click Preview in the header to open the live public form in a new tab.

:::tip Save your changes before previewing. The preview button opens the actual public form URL, which uses the last saved customization.

:::