Making Decisions

The Decisions tab provides a ranked view of applicants and tools to record accept, waitlist, or decline decisions. It appears when the cohort reaches the decide stage.

Prerequisites

You need cohort admin or higher access. The cohort must be in decide, onboard, active, or closed status.

The Decision Dashboard

The Decisions tab shows:

Statistics cards -- Total applications, accepted count, waitlisted count, and declined count.
Ranked Applicants table -- All applications with review scores, sorted by average score (highest first). Each row shows rank, studio name, contact name, email, average score percentage, review count, and current decision status.

Applications appear here once they have review scores or are already in a terminal status (accepted, waitlist, declined).

Making a Decision

Single Application

Click the dropdown menu (three dots) on any row. Choose Accept, Waitlist, or Decline. The decision is recorded immediately and the application status updates.

You can also click View Reviews to open the application detail page and review scores before deciding.

Bulk Decisions

Select applications using the checkboxes in the leftmost column. Use the header checkbox to select all.
Click Accept, Waitlist, or Decline in the header buttons. The count of selected applications is shown on each button.
Decisions are applied to all selected applications. If some applications cannot transition to the chosen status (e.g., already decided), those are skipped and you receive a partial update notification.

Decision Records

Each decision creates a record in the Decision model with:

Decision -- accepted, waitlist, or declined.
Decided at -- Timestamp of the decision.
Rationale -- Optional text explaining the reasoning.
Rationale code -- Optional code for categorizing the reason.
Committee notes -- Optional notes from committee discussion.

:::info Decisions enforce valid status transitions. You cannot re-decide a declined application to accepted without first changing its status. Waitlisted applications can transition to accepted or declined. :::

Workflow

The typical decision workflow is:

Lock all reviews for the relevant stage (see Locking Reviews & Consensus).
Review consensus data and scores on the Decisions tab.
Hold a committee discussion if needed.
Record decisions individually or in bulk.
Move the cohort to onboard status when all decisions are finalized. If all decisions are made through the bulk decision endpoint, the cohort may automatically transition to onboard.

After Decisions

Once decisions are recorded, the Email Tasks tab shows which applicants need to be notified. Accepted applicants will appear on the Onboarding tab when the cohort reaches onboard status.

2.9 KiB Raw Blame History