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---
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title: Communication Norms Guide
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title: Communication norms guide
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collection: Resources
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path: Resources/Communication Norms Guide
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path: Resources/Communication norms guide
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parentDocument: null
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outlineId: a3cd4519-be7f-48d7-84b1-b1d0f2d4aa9a
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createdBy: Jennie R.F.
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---
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*A guide for cooperative game studios to establish shared expectations around how you communicate with each other, both in and outside of meetings.* (This is the resource referenced in the [Conflict Resolution Policy Template](/doc/a30d6e10-d87f-487c-a6b4-07e942990596) under "Make agreements about communication norms.")
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:::info
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📢 This guide is published on coop.cool → https://coop.cool/learn/communication-norms-guide-7bVTTka95o
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:::
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*A guide for cooperative game studios to establish shared expectations around how you communicate with each other, both in and outside of meetings.* (This is the resource referenced in the [Conflict Resolution Policy Template](https://coop.cool/learn/conflict-resolution-policy-template-w1Meaep0GW) under "Make agreements about communication norms.")
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Good communication norms create the conditions where hard conversations can actually happen. When everyone knows what to expect from each other, it's easier to navigate tensions without things spiraling.
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@ -43,11 +48,11 @@ Some practices that help:
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* Default to shared channels. Private messages create information abysses and can make people feel excluded. Use DMs for personal or sensitive matters, not for studio decisions.
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* Be specific about what you need. "FYI, no response needed" vs. "Need a decision by Friday" vs. "Thinking out loud, would love input." This saves everyone the mental work of figuring out what kind of response you're looking for.
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* Don't initiate conflict conversations over text. If something feels charged, move to a higher-bandwidth channel (audio, video, or in person). The [Conflict Resolution Policy Template](/doc/a30d6e10-d87f-487c-a6b4-07e942990596) covers this in more detail.
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* Don't initiate conflict conversations over text. If something feels charged, move to a higher-bandwidth channel (audio, video, or in person). The [Conflict Resolution Policy Template](https://coop.cool/learn/conflict-resolution-policy-template-w1Meaep0GW) covers this in more detail.
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### Sync communication (meetings, calls, video chats)
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Your [Meeting Agenda Template](/doc/031b561a-8922-481c-87a9-4d619b9d1102) covers the mechanics of running meetings. These norms are about the communication culture *within* those meetings and any other real-time conversations.
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Your [Meeting Agenda Template](https://coop.cool/learn/meeting-agenda-template-O42fREz1WJ) covers the mechanics of running meetings. These norms are about the communication culture *within* those meetings and any other real-time conversations.
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Questions to discuss:
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@ -143,7 +148,7 @@ When to move to a call: \[e.g. if a text exchange goes back and forth more than
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### Meetings
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\[Cross-reference your [Meeting Agenda Template](/doc/031b561a-8922-481c-87a9-4d619b9d1102) for structure. Add any communication-specific norms here.\]
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\[Cross-reference your [Meeting Agenda Template](https://coop.cool/learn/meeting-agenda-template-O42fREz1WJ) for structure. Add any communication-specific norms here.\]
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* How we handle interrupting:
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* How we make sure everyone speaks:
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@ -174,6 +179,4 @@ These norms will be reviewed: \[annually / when adding new members / etc.\]
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Next review date: \[date\]
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\
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> This guide adapts the AORTA Collective's communication practices, the DAWN cooperative evaluation framework's feedback principles, and Gamma Space Cooperative's communication norms.
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@ -1,11 +1,16 @@
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---
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title: Conflict Resolution Policy Template
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title: Conflict resolution policy template
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collection: Resources
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path: Resources/Conflict Resolution Policy Template
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path: Resources/Conflict resolution policy template
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parentDocument: null
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outlineId: a30d6e10-d87f-487c-a6b4-07e942990596
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createdBy: Jennie R.F.
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---
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:::info
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📢 This guide is published on coop.cool → https://coop.cool/learn/conflict-resolution-policy-template-w1Meaep0GW
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:::
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*A customizable policy template for cooperative game studios.*
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Don't wait for a crisis to create your conflict resolution policy! The whole team should talk through this together and collaboratively adapt it. You will have a rich (and possibly enlightening) conversation as a team, and everyone will understand and be able to use this when it is inevitably needed.
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@ -36,7 +41,7 @@ This can't be overstated: *Don't wait until you're in the middle of a conflict t
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How do you want to talk to each other when things get hard? What's OK and what's not? These can be simple ideas like: "we don't bring up conflicts over text" or "we don't discuss issues about someone who isn't present." Write 'em down.
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Resource: [Communication Norms Guide](/doc/a3cd4519-be7f-48d7-84b1-b1d0f2d4aa9a)
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Resource: [Communication Norms Guide](https://coop.cool/learn/communication-norms-guide-7bVTTka95o)
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#### Know who your third parties are
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@ -79,7 +84,7 @@ Use your personal support system (friends, family, a therapist) to help clarify
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When you feel ready, try to work things out directly with the other person. The goal is to reach a mutual understanding. Many of us are socialized to think of disagreements as something to win. But this is antithetical to cooperative work.
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Use behaviourally-specific feedback by describing what you observed and the impact it had on you, instead of guessing at their intentions.
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Use behaviourally-specific feedback by describing what you observed and the impact it had on you, instead of guessing at their intentions.
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**Tips:**
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@ -110,7 +115,7 @@ We encourage studios to try direct conversation when they can, because it often
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* There's a significant power imbalance that makes direct conversation feel unsafe or coerced.
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* Past interactions or trauma make direct contact with this person harmful to your wellbeing.
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* You've thought it through and genuinely believe direct conversation would only escalate things.
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* You've thought it through and believe direct conversation would only escalate things.
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* You need support to communicate what happened but don't know where to begin.
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Have compassion for yourself if you need to skip this step. You're using the process in the way that works for your situation.
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@ -1,17 +1,22 @@
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---
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title: Incorporation Readiness Checklist
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title: Incorporation readiness checklist
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collection: Resources
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path: Resources/Incorporation Readiness Checklist
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path: Resources/Incorporation readiness checklist
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parentDocument: null
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outlineId: 6d9f1171-00bd-428d-aec9-8e448c8caa2d
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createdBy: Jennie R.F.
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---
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:::tip
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Before you file, check whether your studio has working agreement on the following. These map directly back to what is covered in [Cooperative Foundations](/collection/b0d3ac0c-8bdd-4227-a638-9cc2ec87d607)!
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:::info
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📢 This guide is published on coop.cool → https://coop.cool/learn/incorporation-readiness-checklist-CedVRpRoau
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:::
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:::tip
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Before you file, check whether your studio has working agreement on the following. These map directly back to what is covered in [Cooperative Foundations](https://babyghosts.org/ghost-guild)!
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:::
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### Identity and Membership
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* Do you have a stable group of at least 3 people who have tested working together?
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@ -1,11 +1,16 @@
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---
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title: Meeting Agenda Template
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title: Meeting agenda template
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collection: Resources
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path: Resources/Meeting Agenda Template
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path: Resources/Meeting agenda template
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parentDocument: null
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outlineId: 031b561a-8922-481c-87a9-4d619b9d1102
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createdBy: Jennie R.F.
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---
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:::info
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📢 This guide is published on coop.cool → https://coop.cool/learn/meeting-agenda-template-O42fREz1WJ
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:::
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*A flexible meeting structure for cooperative game studios.*
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Use this as a starting point and adapt it to fit your team. There's no single right way to run a meeting, but having *a* structure beats winging it!
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@ -101,7 +106,6 @@ Regrets:
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Prompt:
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### Agenda
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| Item | Raised by | Time estimate | Decision-making process (if needed) |
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@ -1,11 +1,16 @@
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---
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title: Ontario Funding Landscape
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title: Ontario funding landscape
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collection: Resources
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path: Resources/Ontario Hub/Ontario Funding Landscape
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path: Resources/Ontario Hub/Ontario funding landscape
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parentDocument: Ontario Hub
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outlineId: eba4ff2c-fe24-43dd-be92-bacaffb6e308
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createdBy: Jennie R.F.
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---
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:::info
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📢 This guide is published on coop.cool → https://coop.cool/learn/ontario-funding-landscape-QyfsVmvrk0
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:::
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This article covers Ontario-specific funding, tax credits, and incentives for cooperative game studios.
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@ -96,7 +101,7 @@ SR&ED provides a 35% refundable credit for [Canadian-controlled private corporat
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SR&ED credits are not considered "government assistance" that would reduce OIDMTC eligible expenditures - claiming SR&ED doesn't shrink your OIDMTC. (The reverse isn't true: the OIDMTC is considered government assistance that reduces the SR&ED expenditure base, so do the math carefully. 😵💫)
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Studios should also claim the [Ontario Innovation Tax Credit (OITC)](https://www.ontario.ca/document/corporations-tax/ontario-innovation-tax-credit), which provides an additional 8-10% refundable credit on SR&ED expenditures in Ontario.
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Studios should also claim the [Ontario Innovation Tax Credit (OITC)](https://www.ontario.ca/page/ontario-innovation-tax-credit), which provides an additional 8-10% refundable credit on SR&ED expenditures in Ontario.
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### NRC IRAP
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@ -106,9 +111,9 @@ You must be able to cover 20% of wage costs and 50% of contractor costs. You can
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**Important:** IRAP requires pre-approval before the project starts. Cannot be claimed retroactively. Not all work qualifies - it needs to be truly innovative, risky R&D. You also need to build a real relationship with your assigned Industrial Technology Advisor.
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### CMF Experimental Stream
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### CMF Innovation & Experimentation
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The [Canada Media Fund Experimental Stream](https://cmf-fmc.ca/program/experimental-stream/) offers development funding up to $15,000, production funding up to $250,000, and marketing funding up to $30,000. Use CMF for production costs (voice acting, music licensing, marketing, equipment rental) while OIDMTC/SR&ED cover internal labour.
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The [Canada Media Fund's Innovation & Experimentation program](https://cmf-fmc.ca/program/innovation-experimentation-program/) funds Canadian interactive digital media that is innovative and leading-edge; check the current guidelines for the development, production, and marketing envelopes. Use CMF for production costs (voice acting, music licensing, marketing, equipment rental) while OIDMTC/SR&ED cover internal labour.
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Applicants must have Canadian ownership, control, and key personnel; the project must be innovative and experimental with cultural or educational value; and you need a public distribution plan with a digital distributor and a detailed project plan and budget.
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@ -1,11 +1,16 @@
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---
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title: Running Anti-Oppressive Meetings
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title: Running anti-oppressive meetings
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collection: Resources
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path: Resources/Running Anti-Oppressive Meetings
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path: Resources/Running anti-oppressive meetings
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parentDocument: null
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outlineId: a5d6182a-3b31-4e20-bee9-4b035b9943bd
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createdBy: Jennie R.F.
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---
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:::info
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📢 This guide is published on coop.cool → https://coop.cool/learn/running-anti-oppressive-meetings-70Q50jPTKH
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:::
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*A guide for making your meetings more inclusive, democratic, and actually useful.*
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Even teams that share values like cooperation, equity, and shared power can run meetings that inadvertently shut people out and impose informal hierarchy. You need practices that actively work against the factors that make meetings exclusionary.
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@ -55,7 +60,7 @@ A visible agenda that everyone has input on is one of the simplest tools for mak
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1. Label each agenda item with its expected action (decision, discussion, brainstorm, update)
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2. Name your decision-making framework before each decision point, not after
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*Resource: Your* [Meeting Agenda Template](/doc/031b561a-8922-481c-87a9-4d619b9d1102) *covers agenda setup, meeting flow, and roles in detail.*
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*Resource: Your* [Meeting Agenda Template](https://coop.cool/learn/meeting-agenda-template-O42fREz1WJ) *covers agenda setup, meeting flow, and roles in detail.*
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---
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@ -74,7 +79,7 @@ Facilitation also means keeping an eye on time, keeping the conversation on topi
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Facilitation should rotate along with other meeting roles. When the same person always facilitates, they accumulate informal power over the meeting even if they don't mean to. Rotating builds the skill across the whole team.
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The [Meeting Agenda Template](/doc/031b561a-8922-481c-87a9-4d619b9d1102) includes a full roles table (facilitator, note-taker, timekeeper, vibes checker, tech lead) with descriptions for each.
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The [Meeting Agenda Template](https://coop.cool/learn/meeting-agenda-template-O42fREz1WJ) includes a full roles table (facilitator, note-taker, timekeeper, vibes checker, tech lead) with descriptions for each.
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## Tools for shifting energy and inviting participation
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@ -152,6 +157,4 @@ Some techniques for when discussion stalls, the group can't move forward, or dyn
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* Sam Kaner, *Facilitators Guide to Participatory Decision Making*
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* Dave Gray, *Gamestorming: A Playbook for Innovators, Rulebreakers, and Changemakers*
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\
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==This guide draws primarily on the AORTA Collective's Resource Zine and conflict resolution materials, with additional practices from Seeds for Change and Baby Ghosts' own materials, adapted here.==
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\n==This guide draws primarily on the AORTA Collective's Resource Zine and conflict resolution materials, with additional practices from Seeds for Change and Baby Ghosts' own materials, adapted here.==
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