Jennie Robinson Faber
c5e901ed24
Introduces /community-guidelines and /policies/{privacy,terms,[slug]} pages,
swaps the signup/invite checkbox from agreedToTerms to agreedToGuidelines,
adds Member.agreement.acceptedAt, and stamps the field when a Helcim
customer is created.
328 lines
11 KiB
Vue
328 lines
11 KiB
Vue
<template>
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<PageShell title="Privacy Policy" subtitle="How Ghost Guild handles your data">
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<div class="policy-prose">
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<p class="policy-updated">Last updated: April 18, 2026</p>
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<section class="policy-section">
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<p>
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Ghost Guild is a program of Baby Ghosts, a Canadian non-profit. This
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policy explains what information we collect when you use
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ghostguild.org and wiki.ghostguild.org, what we do with it, and what
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choices you have.
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</p>
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<p>
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We treat your data as something you've trusted us with, not something
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we own. If anything here is unclear or feels off, email us at
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<a href="mailto:hello@ghostguild.org">hello@ghostguild.org</a>.
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</p>
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</section>
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<section class="policy-section">
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<h2>What we collect</h2>
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<p>
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<strong>When you apply for membership:</strong> your name, pronouns,
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location, email, the answers you give in your application, and which
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membership circle you're applying for.
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</p>
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<p>
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<strong>When you build a profile:</strong> anything you choose to add
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(bio, studio affiliation, skills, social links, availability for peer
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support, Slack handle). Your profile is visible to other Ghost Guild
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members. It isn't made public or visible to search engines. If you
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don't want something seen by other members, don't put it in your
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profile.
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</p>
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<p>
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<strong>When you contribute to the wiki:</strong> your edits,
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comments, and authorship are recorded so members can see who wrote
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what and so we can roll back if needed.
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</p>
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<p>
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<strong>When you post on the bulletin board:</strong> your posts
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(needs you have, offers you can make), your name as the poster, and
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the timestamps. The actual connecting between members happens in
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Slack, not on our platform.
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</p>
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<p>
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<strong>When you pay dues:</strong> payment is handled by Helcim. We
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see the amount, date, and that the payment came from you. We don't
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see or store card numbers or banking details.
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</p>
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<p>
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<strong>When you get emails from us:</strong> Resend delivers them.
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They process your email address and basic delivery metadata.
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</p>
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<p>
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<strong>For site analytics:</strong> we use Plausible. Plausible
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doesn't use tracking cookies, doesn't store IP addresses, and doesn't
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follow you across sites. It tells us aggregate things like which
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pages get visited and roughly how many people use the site. It
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doesn't tell us who you are.
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</p>
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<p>
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We don't use Google Analytics, advertising pixels, or any other
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tracking. The site uses cookies needed to keep you logged in. That's
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it.
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</p>
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</section>
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<section class="policy-section">
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<h2>Why we collect it</h2>
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<p>
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<strong>To run the membership program:</strong> review applications,
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give you access, support your participation, send you things you've
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signed up for.
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</p>
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<p>
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<strong>To help members find each other:</strong> making your profile
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and bulletin board posts visible to the rest of the community.
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</p>
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<p>
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<strong>To report on impact:</strong> anonymized, aggregated numbers
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for funders and the community (how many members, what topics come up
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on the bulletin board, where members are based).
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</p>
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<p>
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<strong>To meet our obligations</strong> as a non-profit corporation
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under Canadian law.
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</p>
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</section>
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<section class="policy-section">
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<h2>Who else sees it</h2>
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<p>The services that store or process your data on our behalf:</p>
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<ul>
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<li>Helcim, payment processing, Canada</li>
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<li>Resend, transactional email, US</li>
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<li>Hetzner, server hosting, Germany</li>
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<li>Outline, wiki software running on our Hetzner server</li>
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<li>Plausible, anonymous site analytics, EU</li>
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<li>
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Slack, if you accept an invitation to the shared Gamma Space
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workspace
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</li>
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</ul>
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<p>
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<strong>Other Ghost Guild members:</strong> they can see your profile
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and any bulletin board posts you make. None of this is public or
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visible to search engines.
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</p>
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<p>
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<strong>Wiki contributions:</strong> anything you post on
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wiki.ghostguild.org is part of a public knowledge commons (see the
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<NuxtLink to="/policies/terms">Terms of Service</NuxtLink> for the
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specifics) and may be visible to anyone on the internet.
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</p>
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<p>
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<strong>Baby Ghosts staff and the Membership Committee:</strong> for
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purposes related to running the program.
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</p>
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</section>
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<section class="policy-section">
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<h2>What we don't do</h2>
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<p>We don't sell your data.</p>
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<p>We don't share it with third parties for marketing.</p>
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<p>
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We don't feed your messages, profile, applications, bulletin board
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posts, or other community content into generative AI tools, and we
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don't allow members to do that with each other's content either. This
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is a community commitment, not just a policy line.
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</p>
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<p>
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If we ever want to do something different than what's in this policy,
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we'll ask first.
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</p>
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</section>
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<section class="policy-section">
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<h2>How long we keep it</h2>
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<p>
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<strong>While you're a member:</strong> as long as you have an
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account.
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</p>
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<p>
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<strong>After you leave:</strong> we keep basic account records for
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one year for administrative reasons (renewals, returning members,
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financial records we're required to keep). Your wiki contributions
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remain in the commons under their license; that's how a commons works
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(see <NuxtLink to="/policies/terms">Terms of Service</NuxtLink>).
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Your bulletin board posts are removed when you close your account.
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Aggregate impact data has no expiry and doesn't identify you.
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</p>
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<p>
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<strong>Financial records:</strong> we keep what we have to keep
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under tax law (currently six years).
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</p>
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<p>
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You can ask us to delete your account and personal data at any time.
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We'll do it unless we're legally required to retain something
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specific, in which case we'll tell you what and why.
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</p>
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</section>
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<section class="policy-section">
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<h2>Your rights</h2>
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<p>You can:</p>
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<ul>
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<li>See what we have about you</li>
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<li>Correct anything that's wrong</li>
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<li>Download your data</li>
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<li>Delete your account</li>
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<li>Withdraw consent for anything you previously agreed to</li>
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</ul>
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<p>
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To do any of these, email
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<a href="mailto:hello@ghostguild.org">hello@ghostguild.org</a>. We'll
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respond within 30 days.
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</p>
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<p>
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If you live in a province with its own privacy law (Quebec, British
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Columbia, Alberta), you may have additional rights under that law.
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PIPEDA may also apply to some of what we do. We'll respect those
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rights regardless of which framework technically covers your
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situation.
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</p>
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</section>
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<section class="policy-section">
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<h2>Security</h2>
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<p>
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We host on a private server, encrypt data in transit, and limit
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access to staff who need it. Perfect security doesn't exist. If
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something happens that affects your data, we'll tell you within a
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reasonable time and explain what we're doing about it.
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</p>
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</section>
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<section class="policy-section">
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<h2>Children</h2>
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<p>
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Ghost Guild is for adults. We don't knowingly collect data from
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anyone under 18.
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</p>
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</section>
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<section class="policy-section">
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<h2>Changes</h2>
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<p>
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If we change this policy in a way that affects how we handle your
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data, we'll email members and post the change with a date stamp at
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least 30 days before it takes effect. Continued use after that means
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you accept the changes. If you don't, close your account first.
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</p>
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</section>
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<section class="policy-section">
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<h2>Contact</h2>
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<p>
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Questions, requests, complaints:
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<a href="mailto:hello@ghostguild.org">hello@ghostguild.org</a>
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</p>
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<p class="policy-address">
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Baby Ghosts<br>
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3230 Yonge Street #4052<br>
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Toronto ON M4N 3P6<br>
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Canada
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</p>
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</section>
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</div>
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</PageShell>
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</template>
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<script setup>
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useHead({
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title: 'Privacy Policy · Ghost Guild',
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})
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</script>
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<style scoped>
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.policy-prose {
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max-width: 720px;
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padding: 32px;
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}
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.policy-updated {
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font-family: "Commit Mono", monospace;
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font-size: 11px;
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font-weight: 600;
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letter-spacing: 0.08em;
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text-transform: uppercase;
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color: var(--candle);
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margin-bottom: 24px;
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}
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.policy-section {
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padding: 28px 0;
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border-bottom: 1px dashed var(--border);
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}
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.policy-section:first-of-type {
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padding-top: 0;
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}
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.policy-section:last-child {
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border-bottom: none;
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}
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.policy-section h2 {
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font-family: "Brygada 1918", serif;
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font-size: 20px;
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font-weight: 600;
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color: var(--text-bright);
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letter-spacing: -0.01em;
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margin-bottom: 16px;
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line-height: 1.25;
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}
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.policy-section p {
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font-size: 13px;
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color: var(--text-dim);
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line-height: 1.7;
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margin-bottom: 12px;
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}
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.policy-section ul {
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list-style: none;
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padding: 0;
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margin: 8px 0 14px;
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}
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.policy-section ul li {
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position: relative;
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padding: 2px 0 2px 18px;
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font-size: 13px;
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color: var(--text-dim);
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line-height: 1.7;
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margin-bottom: 4px;
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}
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.policy-section ul li::before {
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content: "›";
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position: absolute;
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left: 0;
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top: 2px;
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color: var(--candle-faint);
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font-size: 14px;
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line-height: 1.7;
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}
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.policy-section a {
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color: var(--candle);
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}
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.policy-section strong {
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color: var(--text-bright);
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font-weight: 600;
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}
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.policy-address {
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font-family: "Commit Mono", monospace;
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font-size: 12px;
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line-height: 1.7;
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color: var(--text-dim);
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margin-top: 16px;
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}
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@media (max-width: 640px) {
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.policy-prose {
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padding: 20px 16px;
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}
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}
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</style>
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