# Launch Readiness **Status as of 2026-04-20.** Target launch: before 2026-05-01. Single source of truth for work that must happen before cutover. P0 blocks launch. P1 is strongly preferred but survivable. Completed items have been archived — see `~/.claude/projects/-Users-jennie-Sites-ghostguild-org/memory/project_launch_readiness_archive.md`. Post-launch backlog lives in `docs/TODO.md`. --- ## Current state - Vitest on `main`: **652/658 passing**. 6 pre-existing failures in `tests/server/api/helcim-payment.test.js` — unrelated to launch-blocking work, noted in the deploy checklist for visibility. - `main` is now caught up locally (2026-04-20): `feature/helcim-plan-consolidation` (40 commits) and `feature/contribution-amount-redesign` (17 commits) fast-forwarded in. Not pushed — site is not on Netlify yet. - Helcim plan consolidation migration ran against prod 2026-04-18 (Monthly plan id `50302`, Annual plan id `50303`). **Contribution-amount migration has NOT yet been run against prod.** --- ## P0 — Must fix before launch None outstanding. --- ## P1 — Strongly preferred before launch ### Charitable receipts — Phase 1 (`docs/specs/receipts-launch-spec.md`) Spec exists but **none of it is implemented**. Phase 2 (the actual receipt generation) is post-launch (live Jan 2027), but Phase 1 must land at launch so Phase 2 has the data + compliance posture it needs. Skipping Phase 1 means: payments made between launch and Phase 2 may be missing fields needed to receipt them, and the Helcim default confirmation email may make CRA-noncompliant claims. What needs to ship: - **Payment logging.** Every successful Helcim payment writes a record (member id, amount CAD, payment date, Helcim transaction id, payment type monthly/annual, `receiptIssued: false`, `receiptId: null`). Failed payments logged separately. No `Payment` model exists today; needs new model + webhook wiring in `server/api/helcim/`. - **Helcim confirmation email review.** Customize so it does NOT use "tax receipt," "donation receipt," or "for tax purposes," and includes the registered charity name "Baby Ghosts Studio Development Fund" plus the disclaimer wording from the spec (section 2). If Helcim's template editor can't accomplish this, suppress the Helcim confirmation and send our own via Resend. - **Join page copy.** Add the factual charity / tax-deductible note near the contribution amount input per spec section 3 — `app/pages/join.vue`. No form fields, just the line. - **Member schema field.** Add `taxReceiptPreferences: { filesCanadianTaxes: Boolean, middleInitial: String|null, confirmedAddress: {...}|null, setupCompletedAt: Date|null }` to `server/models/member.js`. Default null/false. Not exposed in UI yet. Rough scope: 1 day if Helcim's email template is editable; +0.5 day if we have to route confirmations through Resend instead. Decide which path during implementation. --- ## Deploy checklist Applies when the site is connected to Netlify / production hosting. Nothing here is actionable until that connection exists; kept here so nothing gets forgotten at cutover. - [ ] Push local `main` to `origin/main`. - [ ] **Run `node scripts/migrate-contribution-amount.cjs --apply` against prod Mongo BEFORE the new code serves traffic.** Idempotent; dry-run on local counted 34 members. Requires `MONGODB_URI` in env. The script writes `contributionAmount` (Number) derived from existing `contributionTier` (String) on every Member doc; the old field is left intact for a window. - [ ] Set `NUXT_HELCIM_MONTHLY_PLAN_ID=50302` in production env. - [ ] Set `NUXT_HELCIM_ANNUAL_PLAN_ID=50303` in production env. - [ ] Decide on the 6 failing tests in `tests/server/api/helcim-payment.test.js` — either fix or consciously accept. Not launch-blocking, but pre-existing red tests tend to mask new regressions. **Env vars required in production (reference):** - `MONGODB_URI` - `JWT_SECRET` (or `NUXT_JWT_SECRET` — the `NUXT_` variant wins) - `RESEND_API_KEY` - `HELCIM_API_TOKEN` - `NUXT_HELCIM_MONTHLY_PLAN_ID` - `NUXT_HELCIM_ANNUAL_PLAN_ID` - `SLACK_BOT_TOKEN` - `BASE_URL` - `OIDC_COOKIE_SECRET` - `NUXT_PUBLIC_HELCIM_PORTAL_URL` --- ## Manual browser tests still needed Cannot be verified by Vitest. Both require a real browser + real Helcim test card + real email, via cloudflared tunnel or ngrok HTTPS (Helcim requires HTTPS for the pay.js iframe). **Shared setup (do once):** - `npx nuxi dev --https` in one terminal, `cloudflared tunnel --url https://localhost:3000` (or `ngrok http https://localhost:3000`) in another. Use the tunnel URL as `BASE_URL` in `.env`. - Helcim sandbox test card: see `~/.claude/projects/-Users-jennie-Sites-ghostguild-org/memory/reference_helcim_sandbox.md`. - Apply the contribution-amount migration against local Mongo first so seeded members match the new schema: ``` node scripts/migrate-contribution-amount.cjs # dry-run node scripts/migrate-contribution-amount.cjs --apply # apply ``` After applying, confirm in mongosh: `db.members.countDocuments({ contributionAmount: { $exists: true } })` should equal total member count; `db.members.countDocuments({ contributionAmount: { $type: 'string' } })` must be `0`. --- - [ ] **Pre-registrant invite → accept flow with a paid contribution amount.** Exercises Helcim customer creation during acceptance. Un-deferred 2026-04-20 — the contribution-amount refactor that was expected to replace this flow has landed on `main`, so the flow is in its final shape. **Setup:** In admin UI or mongosh, pick a `PreRegistration` entry (or insert one with a throwaway email). From `/admin/pre-registrants`, send an invite. In a second browser/incognito, open the invite email and click through to `/accept-invite?token=...`. **Test — run twice:** 1. Monthly cadence, non-preset amount (e.g. `$7`). 2. Annual cadence, a preset amount (e.g. `$15`, expected Helcim `recurringAmount: 180`). **Expect:** - `Member` doc created with `contributionAmount: 7` (Number, not String), correct `billingCadence`, `helcimCustomerId` populated, `status: 'active'` (or `pending_payment` if B1 hasn't been implemented yet — either is acceptable here, the point is a clean create). - Helcim customer exists and has a subscription with `recurringAmount` = amount (Monthly) or amount × 12 (Annual). - No `contributionTier` String field on the new Member doc. - Welcome email delivered via Resend. - Auto-login succeeds and lands on `/member/dashboard`. **Key files if debugging:** `server/api/invite/accept.post.js`, `app/pages/accept-invite.vue`, `server/api/helcim/customer.post.js`. - [ ] **Contribution-amount redesign end-to-end.** Covers the full surface of the `contributionTier` → `contributionAmount` rename. **Signup flows — `/join`:** 1. `$0` Monthly — should create Member with no Helcim subscription, `contributionAmount: 0`. 2. `$5` Monthly (preset) — Helcim subscription `recurringAmount: 5`. 3. `$17` Monthly (non-preset, between $15 and $30 chips) — Helcim subscription `recurringAmount: 17`, UI shows the `$15` chip's label via `findLast`. 4. `$17` Annual — Helcim subscription `recurringAmount: 204`, `billingCadence: 'annual'`, Mongo `contributionAmount: 17` (stores monthly-equivalent). 5. `$50` Annual (top preset) — Helcim subscription `recurringAmount: 600`. **Edit flows — `/member/account` as an active paid member:** - Raise amount ($17 → $30). Confirm `updateHelcimSubscription` called with `recurringAmount: 30` (Monthly) or `360` (Annual). - Lower amount ($30 → $5). Same assertion at the new values. - Switch cadence (Monthly $17 ↔ Annual $17). Confirm `billingCadence` updated and `recurringAmount` re-derived. **Admin flow — `/admin/members/[id]` edit:** - `contributionAmount` input accepts any non-negative whole dollar. Save writes Number to Mongo. - No chip UI here (admin is plain number input by design). **Assert across all flows:** - Mongo `contributionAmount` is always `Number`, never `String`. - No `contributionTier` values written anywhere (greppable: `db.members.findOne({}, { contributionTier: 1 })` should return whatever the migration left; no *new* writes to that field). - No "save $X", "2 months free", or discount copy appears in any UI surface. Annual is just `amount × 12` exactly. - Guidance chip labels (`$0`/`$5`/`$15`/`$30`/`$50`) are matched via `findLast`, so $17 lands on the `$15` label, $49 lands on `$30`, $51 lands on `$50`. **Key files if debugging:** `app/pages/join.vue`, `app/pages/member/account.vue`, `app/pages/admin/members/[id].vue`, `server/api/helcim/subscription.post.js`, `server/api/members/update-contribution.post.js`, `server/api/admin/members/[id].put.js`, `app/config/contributions.js` + `server/config/contributions.js`. **Cosmetic follow-ups noted in Post-launch backlog below** — won't block this test (they're naming, not behavior). --- ## Bylaws decoupling — follow-ups (added 2026-04-18) Context: bylaws are being amended to remove automatic termination for nonpayment. Membership status will be fully decoupled from payment status; failed payments trigger committee outreach, not status change. Copy + UI access gates already aligned in `useMemberStatus.js` and `account.vue` (2026-04-18). Server-side status gating shipped as B2 (see archive). The behavioral changes below remain. Not blocking launch — the amendment hasn't passed yet, and the user-visible copy/UI is already consistent. Pick up once the amendment is ratified. ### B1. `cancel-subscription` flips status to `pending_payment` - `server/api/members/cancel-subscription.post.js:31,48` - When a member cancels their paid subscription, status is set to `pending_payment` and contribution amount to `0`. Under the new model, cancelling a payment plan moves the member to the $0 contribution — status should stay `active`. - **Fix:** change `status: 'pending_payment'` → `status: 'active'` in both the `findByIdAndUpdate` payload (line 31) and the response (line 48). Comment at line 26 also needs updating ("(not cancelled) so member can re-subscribe" → reflect new framing). - Add coverage in `tests/server/api/cancel-subscription.test.js` if it doesn't already exist. ### B3. Vestigial `pending_payment` status - Once payment is fully decoupled, `pending_payment` no longer gates anything and is functionally equivalent to `active`. Consider removing it from the enum (`server/models/member.js:38`, `server/utils/schemas.js:299`) and treating new signups as `active` from the moment of account creation. - Touches: signup flow (`helcim/customer.post.js:34`, `invite/accept.post.js:48`), admin filter UI (`app/pages/admin/members/index.vue:45,382,499,1145`, `[id].vue:69,286`), admin alerts (`server/utils/adminAlerts.js:22,100-116`, `server/models/adminAlertDismissal.js:6`), and a data migration to flip existing `pending_payment` rows to `active`. - Larger refactor — break out into its own ticket once B1 lands. ### B4. Admin "Pending Payment" filter label (cosmetic) - `app/pages/admin/members/index.vue:45,499`, `[id].vue:69` show `pending_payment` as "Pending Payment". If B3 removes the status entirely, this disappears too. If we keep `pending_payment` for now, rename in admin UI to "Payment setup incomplete" so admins also stop conflating it with membership state. --- ## Post-launch backlog See `docs/TODO.md` for: - Button minimum target size (WCAG AAA 2.5.5). - `/oidc/interaction/[uid]` routing quirk. - Admin layout migration from `guild-*` tokens to zine spec. - Admin dashboard quick-action button contrast. - Members table NAME column clipping. - OWASP ASVS L1 Phase 4 (file-upload validation pipeline, granular RBAC, credential encryption). - `tickets/available.get.js:115` `memberSavings` block reports `$0 saved` for inactive members — cosmetic; suppress comparison block when `!hasMemberAccess(member)` if it ever surfaces in UI. ### Contribution-amount redesign — cosmetic cleanup (naming only, not behavior) - Rename admin members column header "Tier" → "Contribution" (`app/pages/admin/members/index.vue:265`). - Delete dead `app/components/TierPicker.vue`. - Update stale tier comment in `app/composables/useMemberPayment.js:59`. - Update error log message referencing "tier" in `server/api/members/update-contribution.post.js:221`. - Rename `handleUpdateTier` handler in `app/pages/member/account.vue`.