Last updated: April 18, 2026
Ghost Guild is a program of Baby Ghosts, a Canadian non-profit. This policy explains what information we collect when you use ghostguild.org and wiki.ghostguild.org, what we do with it, and what choices you have.
We treat your data as something you've trusted us with, not something we own. If anything here is unclear or feels off, email us at hello@ghostguild.org.
When you apply for membership: your name, pronouns, location, email, the answers you give in your application, and which membership circle you're applying for.
When you build a profile: anything you choose to add (bio, studio affiliation, skills, social links, availability for peer support, Slack handle). Your profile is visible to other Ghost Guild members. It isn't made public or visible to search engines. If you don't want something seen by other members, don't put it in your profile.
When you contribute to the wiki: your edits, comments, and authorship are recorded so members can see who wrote what and so we can roll back if needed.
When you post on the bulletin board: your posts (needs you have, offers you can make), your name as the poster, and the timestamps. The actual connecting between members happens in Slack, not on our platform.
When you pay dues: payment is handled by Helcim. We see the amount, date, and that the payment came from you. We don't see or store card numbers or banking details.
When you get emails from us: Resend delivers them. They process your email address and basic delivery metadata.
For site analytics: we use Plausible. Plausible doesn't use tracking cookies, doesn't store IP addresses, and doesn't follow you across sites. It tells us aggregate things like which pages get visited and roughly how many people use the site. It doesn't tell us who you are.
We don't use Google Analytics, advertising pixels, or any other tracking. The site uses cookies needed to keep you logged in. That's it.
To run the membership program: review applications, give you access, support your participation, send you things you've signed up for.
To help members find each other: making your profile and bulletin board posts visible to the rest of the community.
To report on impact: anonymized, aggregated numbers for funders and the community (how many members, what topics come up on the bulletin board, where members are based).
To meet our obligations as a non-profit corporation under Canadian law.
The services that store or process your data on our behalf:
Other Ghost Guild members: they can see your profile and any bulletin board posts you make. None of this is public or visible to search engines.
Wiki contributions: anything you post on
wiki.ghostguild.org is part of a public knowledge commons (see the
Baby Ghosts staff and the Membership Committee: for purposes related to running the program.
We don't sell your data.
We don't share it with third parties for marketing.
We don't feed your messages, profile, applications, bulletin board posts, or other community content into generative AI tools, and we don't allow members to do that with each other's content either. This is a community commitment, not just a policy line.
If we ever want to do something different than what's in this policy, we'll ask first.
While you're a member: as long as you have an account.
After you leave: we keep basic account records for
one year for administrative reasons (renewals, returning members,
financial records we're required to keep). Your wiki contributions
remain in the commons under their license; that's how a commons works
(see
Financial records: we keep what we have to keep under tax law (currently six years).
You can ask us to delete your account and personal data at any time. We'll do it unless we're legally required to retain something specific, in which case we'll tell you what and why.
You can:
To do any of these, email hello@ghostguild.org. We'll respond within 30 days.
If you live in a province with its own privacy law (Quebec, British Columbia, Alberta), you may have additional rights under that law. PIPEDA may also apply to some of what we do. We'll respect those rights regardless of which framework technically covers your situation.
We host on a private server, encrypt data in transit, and limit access to staff who need it. Perfect security doesn't exist. If something happens that affects your data, we'll tell you within a reasonable time and explain what we're doing about it.
Ghost Guild is for adults. We don't knowingly collect data from anyone under 18.
If we change this policy in a way that affects how we handle your data, we'll email members and post the change with a date stamp at least 30 days before it takes effect. Continued use after that means you accept the changes. If you don't, close your account first.
Questions, requests, complaints: hello@ghostguild.org
Baby Ghosts
3230 Yonge Street #4052
Toronto ON M4N 3P6
Canada