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SERIES_TICKETING_IMPLEMENTATION.md
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SERIES_TICKETING_IMPLEMENTATION.md
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# Series Ticketing Implementation
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## Overview
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Comprehensive ticketing system for event series that allows users to purchase a single pass for all events in a series, or optionally register for individual events (drop-in model).
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## Two Ticketing Models Supported
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### 1. Series-Level Ticketing (Default)
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**Intent:** Registrants attend all sessions in the series
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**Use cases:**
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- Workshop series (e.g., 4-week game dev workshop)
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- Courses
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- Multi-day events
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- Any series where commitment to all sessions is expected
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**How it works:**
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- Purchase ONE series pass that grants access to ALL events
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- Single payment covers the entire series
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- Automatic registration for all events upon purchase
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- User receives single confirmation email with full schedule
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### 2. Event-Level Ticketing (Drop-in)
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**Intent:** Each event can be attended independently
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**Use cases:**
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- Recurring meetups (e.g., monthly community calls)
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- Tournaments where sessions are standalone
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- Drop-in events where flexibility is key
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**How it works:**
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- Each event has its own ticket configuration
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- Users register per event, not for the series
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- Can attend just one, some, or all events
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- Standard event ticketing applies
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## What Was Built
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### 1. Data Models
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#### New Series Model (`server/models/series.js`)
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Dedicated model for managing event series with:
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- Series metadata (title, description, type, dates)
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- Full ticket configuration (member/public pricing, capacity)
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- Circle-specific pricing overrides
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- Early bird pricing support
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- Waitlist functionality
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- Series registrations tracking
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- Event registration references
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#### Enhanced Event Model
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Added fields to `server/models/event.js`:
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- `tickets.requiresSeriesTicket` - Flag to indicate series pass is required
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- `tickets.seriesTicketReference` - Reference to Series model
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- `registrations.ticketType` - Added "series_pass" option
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- `registrations.isSeriesTicketHolder` - Boolean flag
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- `registrations.seriesTicketId` - Reference to series registration
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### 2. Backend Logic
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#### Series Ticket Utilities (`server/utils/tickets.js`)
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Added 8 new functions:
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- `calculateSeriesTicketPrice()` - Pricing with member/circle overrides
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- `checkSeriesTicketAvailability()` - Real-time availability checking
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- `validateSeriesTicketPurchase()` - Pre-purchase validation
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- `reserveSeriesTicket()` - Temporary reservation during checkout
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- `releaseSeriesTicket()` - Release abandoned reservations
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- `completeSeriesTicketPurchase()` - Finalize purchase and update counts
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- `checkUserSeriesPass()` - Verify if user has valid pass
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- `registerForAllSeriesEvents()` - Bulk registration across all events
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### 3. API Endpoints
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#### Series Ticket Endpoints
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- `GET /api/series/[id]/tickets/available` - Check pass availability and pricing
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- `POST /api/series/[id]/tickets/purchase` - Complete series pass purchase
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- `POST /api/series/[id]/tickets/check-eligibility` - Verify member status
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- `GET /api/events/[id]/check-series-access` - Verify series pass ownership for event
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### 4. Frontend Components
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#### EventSeriesTicketCard.vue
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Beautiful purple-themed card displaying:
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- Series pass name and pricing
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- What's included (all events listed)
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- Member savings comparison
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- Event schedule preview (first 3 events)
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- Availability status
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- Member benefit callouts
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#### SeriesPassPurchase.vue
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Complete purchase flow component:
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- Loads series pass information
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- Registration form (name/email)
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- Helcim payment integration for paid passes
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- Success/error handling with toast notifications
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- Automatic registration for all events
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- Email confirmation
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#### Updated EventTicketPurchase.vue
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Enhanced to detect series pass requirements:
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- Checks if event requires series pass
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- Shows "Series Pass Required" message with link to series
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- Displays "Registered via Series Pass" for pass holders
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- Graceful fallback to regular ticketing
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### 5. Email Templates
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#### Series Pass Confirmation Email
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Professional HTML email featuring:
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- Purple gradient header
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- Full series pass details
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- Complete event schedule with dates/times
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- Member benefit callout (if applicable)
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- Transaction ID (if paid)
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- "What's Next" guidance
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- Dashboard link
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### 6. UI Integration
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#### Updated Series Detail Page (`/series/[id].vue`)
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- New "Get Your Series Pass" section
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- Displays SeriesPassPurchase component
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- Shows only if `series.tickets.enabled` is true
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- Refreshes data after successful purchase
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- User session integration
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## Configuration Examples
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### Example 1: Free Member Series, Paid Public
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```javascript
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const series = {
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id: "coop-game-dev-2025",
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title: "Cooperative Game Development Workshop Series",
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type: "workshop_series",
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tickets: {
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enabled: true,
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requiresSeriesTicket: true, // Must buy series pass
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allowIndividualEventTickets: false,
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currency: "CAD",
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member: {
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available: true,
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isFree: true,
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name: "Member Series Pass",
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description: "Free for Ghost Guild members"
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},
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public: {
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available: true,
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price: 100.00,
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earlyBirdPrice: 80.00,
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earlyBirdDeadline: "2025-11-01T00:00:00Z",
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name: "Public Series Pass",
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description: "Access to all 4 workshops"
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},
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capacity: {
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total: 30 // Total capacity across all ticket types
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}
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}
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}
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```
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### Example 2: Circle-Specific Pricing
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```javascript
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const series = {
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tickets: {
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enabled: true,
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member: {
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isFree: false,
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price: 50.00, // Default member price
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circleOverrides: {
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community: {
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isFree: true // Free for community circle
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},
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founder: {
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price: 25.00 // Discounted for founders
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},
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practitioner: {
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price: 10.00 // Heavily discounted
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}
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}
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}
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}
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}
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```
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### Example 3: Drop-in Series (Individual Event Tickets)
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```javascript
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const series = {
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id: "monthly-meetup-2025",
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title: "Monthly Community Meetup",
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type: "recurring_meetup",
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tickets: {
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enabled: false, // No series-level tickets
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requiresSeriesTicket: false,
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allowIndividualEventTickets: true
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}
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}
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// Each event in series has its own tickets config
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const event = {
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series: {
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id: "monthly-meetup-2025",
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isSeriesEvent: true
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},
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tickets: {
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enabled: true,
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member: {
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isFree: true
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},
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public: {
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available: true,
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price: 10.00
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}
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}
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}
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```
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## User Flows
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### Flow 1: Member Purchases Free Series Pass
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1. Member visits series page (`/series/coop-game-dev-2025`)
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2. Sees "Free for Members" series pass card
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3. Fills in name/email (pre-filled from session)
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4. Clicks "Complete Registration"
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5. System creates series registration
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6. System registers user for all 4 events automatically
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7. User receives series pass confirmation email with full schedule
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8. Page refreshes showing "You're Registered!" status
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### Flow 2: Public User Purchases Paid Series Pass
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1. Public user visits series page
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2. Sees "$100 Series Pass" (or $80 early bird)
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3. Fills in name/email
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4. Clicks "Pay $100.00"
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5. Helcim payment modal opens
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6. User completes payment
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7. System processes payment and creates registrations
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8. User receives confirmation email with transaction ID
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9. Success toast shows "You're registered for all 4 events"
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### Flow 3: User with Series Pass Views Individual Event
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1. User has series pass for "Coop Game Dev Series"
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2. Visits individual event page (`/events/workshop-1`)
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3. EventTicketPurchase component checks series access
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4. Sees "You're Registered!" with message:
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"You have access to this event via your series pass for Cooperative Game Development Workshop Series"
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5. No payment or registration required
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### Flow 4: User Without Series Pass Views Required Event
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1. User visits event that requires series pass
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2. EventTicketPurchase component detects requirement
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3. Sees purple banner: "Series Pass Required"
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4. Message explains event is part of series
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5. "View Series & Purchase Pass" button
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6. Clicking redirects to series page to buy pass
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## Database Schema
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### Series Document Structure
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```javascript
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{
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_id: ObjectId,
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id: "coop-game-dev-2025", // String identifier
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slug: "cooperative-game-development-workshop-series",
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title: "Cooperative Game Development Workshop Series",
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description: "Learn to build co-op games...",
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type: "workshop_series",
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isVisible: true,
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isActive: true,
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startDate: ISODate("2025-11-15"),
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endDate: ISODate("2025-12-06"),
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totalEvents: 4,
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tickets: {
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enabled: true,
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requiresSeriesTicket: true,
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currency: "CAD",
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member: { /* ... */ },
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public: { /* ... */ },
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capacity: { total: 30, reserved: 2 }
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},
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registrations: [
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{
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memberId: ObjectId,
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name: "Jane Doe",
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email: "jane@example.com",
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ticketType: "member",
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ticketPrice: 0,
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paymentStatus: "not_required",
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registeredAt: ISODate,
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eventRegistrations: [
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{ eventId: ObjectId, registrationId: ObjectId },
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{ eventId: ObjectId, registrationId: ObjectId }
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]
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}
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],
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targetCircles: ["founder", "practitioner"],
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createdBy: "admin",
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createdAt: ISODate,
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updatedAt: ISODate
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}
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```
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## Backward Compatibility
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✅ **Fully backward compatible**
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- Events without series tickets work as before
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- Legacy pricing model still supported
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- Existing registrations unaffected
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- Series can exist without ticket system enabled
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## Testing Checklist
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### Series Pass Purchase
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- [ ] Member can see free series pass
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- [ ] Public user sees correct pricing
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- [ ] Early bird pricing displays correctly
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- [ ] Helcim payment modal opens for paid passes
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- [ ] Payment processes successfully
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- [ ] All events get registrations created
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- [ ] Confirmation email sends with all events listed
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- [ ] Capacity decrements correctly
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### Event Access Control
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- [ ] User with series pass sees "Registered" on event pages
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- [ ] User without pass sees "Series Pass Required" message
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- [ ] Link to series page works correctly
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- [ ] Individual event tickets disabled when series pass required
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### Edge Cases
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- [ ] Already registered users see correct message
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- [ ] Sold out series shows waitlist option
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- [ ] Cancelled events don't allow registration
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- [ ] Payment failures don't create registrations
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- [ ] Concurrent purchases don't oversell
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## Future Enhancements
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### Phase 2 (Planned)
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- Series pass transfers between users
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- Partial series passes ("Any 3 of 5 workshops")
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- Upgrade from individual ticket to series pass
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- Series pass refunds and cancellations
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- Admin dashboard for series pass holders
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- Export attendee lists by series
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### Phase 3 (Nice to Have)
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- Gift series passes
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- Group/team series passes
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- Installment payment plans
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- Series completion certificates
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- Recurring series subscriptions
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## Files Created/Modified
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### New Files (9)
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- `server/models/series.js` - Series data model
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- `server/api/series/[id]/tickets/available.get.js` - Check availability
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- `server/api/series/[id]/tickets/purchase.post.js` - Purchase series pass
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- `server/api/series/[id]/tickets/check-eligibility.post.js` - Member check
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- `server/api/events/[id]/check-series-access.get.js` - Verify pass ownership
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- `app/components/EventSeriesTicketCard.vue` - Series pass display card
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- `app/components/SeriesPassPurchase.vue` - Purchase flow component
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- `SERIES_TICKETING_IMPLEMENTATION.md` - This documentation
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### Modified Files (4)
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- `server/models/event.js` - Added series ticket fields
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- `server/utils/tickets.js` - Added 8 series ticket functions (~360 lines)
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- `server/utils/resend.js` - Added series pass confirmation email
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- `app/components/EventTicketPurchase.vue` - Series pass detection
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- `app/pages/series/[id].vue` - Integrated purchase UI
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### Total Implementation
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- **~1,200 lines of new code**
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- **9 new files**
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- **4 modified files**
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- **4 new API endpoints**
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- **2 new Vue components**
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- **8 new utility functions**
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- **1 new data model**
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## Support
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For questions or issues:
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- Review this documentation
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- Check existing ticketing docs: `HELCIM_TICKET_INTEGRATION.md`
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- Reference project context: `CLAUDE.md`
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---
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**Status**: ✅ Implementation Complete
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**Last Updated**: 2025-10-14
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**Developer**: Claude (Anthropic)
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