feat: pre-registrant management and invitation system

Admin interface to review, filter, and batch-invite the 95 pre-registrants
from Baby Ghosts. Accept-invitation page pre-fills their data and collects
circle, pronouns, motivation, contribution tier, and agreement before
creating their member record.
This commit is contained in:
Jennie Robinson Faber 2026-04-06 14:46:11 +01:00
parent bab53cec9e
commit 501be10bfe
15 changed files with 1896 additions and 1 deletions

View file

@ -0,0 +1,830 @@
<template>
<div class="admin-prereg">
<!-- Page Header -->
<div class="page-header">
<div class="header-row">
<div>
<h1>Pre-Registrants</h1>
<p v-if="stats">
{{ stats.total }} total · {{ stats.pending }} pending ·
{{ stats.selected }} selected · {{ stats.invited }} invited ·
{{ stats.accepted }} accepted
</p>
</div>
<div class="header-actions">
<button
class="btn"
:disabled="!selectedIds.length"
@click="markAsSelected"
>
Mark as Selected ({{ selectedIds.length }})
</button>
<button
class="btn btn-primary"
:disabled="!invitableIds.length"
@click="openInviteModal"
>
Send Invites ({{ invitableIds.length }})
</button>
</div>
</div>
</div>
<!-- Search / Filter -->
<div class="filter-bar">
<div class="field" style="margin-bottom: 0; flex: 1">
<input
v-model="searchQuery"
placeholder="Search by name, email, city, role..."
/>
</div>
<div class="field" style="margin-bottom: 0">
<select v-model="statusFilter" aria-label="Filter by status">
<option value="">All Statuses</option>
<option value="pending">Pending</option>
<option value="selected">Selected</option>
<option value="invited">Invited</option>
<option value="accepted">Accepted</option>
<option value="expired">Expired</option>
</select>
</div>
</div>
<!-- Table -->
<div class="table-wrap">
<div v-if="pending" class="loading-state">
<div class="spinner" />
<span>Loading pre-registrants...</span>
</div>
<div v-else-if="error" class="error-state">
Error loading pre-registrants: {{ error }}
</div>
<table v-else-if="filtered.length">
<thead>
<tr>
<th class="col-check">
<UCheckbox
label="Select all"
:ui="{ label: 'sr-only' }"
:model-value="
allVisibleSelected
? true
: someVisibleSelected
? 'indeterminate'
: false
"
@update:model-value="toggleSelectAll"
/>
</th>
<th>Name</th>
<th>Email</th>
<th>City</th>
<th>Role</th>
<th>Status</th>
<th class="col-date">Registered</th>
</tr>
</thead>
<tbody>
<template v-for="pr in filtered" :key="pr._id">
<tr
:class="{ 'row-expanded': expandedId === pr._id }"
@click="toggleExpand(pr._id)"
style="cursor: pointer"
>
<td class="col-check" @click.stop>
<UCheckbox
:label="`Select ${pr.name || pr.email}`"
:ui="{ label: 'sr-only' }"
:model-value="selectedIds.includes(pr._id)"
@update:model-value="toggleSelect(pr._id)"
/>
</td>
<td class="col-name">{{ pr.name || "—" }}</td>
<td class="col-email">{{ pr.email }}</td>
<td>{{ pr.city || "—" }}</td>
<td>{{ pr.role || "—" }}</td>
<td>
<span class="status-badge" :class="`status-${pr.status}`">
{{ pr.status }}
</span>
</td>
<td class="col-mono col-date">
{{ formatDate(pr.createdAt) }}
</td>
</tr>
<!-- Expanded detail row -->
<tr v-if="expandedId === pr._id" class="detail-row">
<td colspan="7">
<div class="detail-panel">
<div class="detail-fields">
<div class="field">
<label>Admin Notes</label>
<textarea
v-model="editNotes"
rows="3"
placeholder="Add notes about this pre-registrant..."
@click.stop
></textarea>
</div>
<div class="detail-actions">
<select
v-model="editStatus"
aria-label="Change status"
@click.stop
>
<option value="pending">Pending</option>
<option value="selected">Selected</option>
</select>
<button
class="btn"
@click.stop="saveDetail(pr._id)"
:disabled="savingDetail"
>
{{ savingDetail ? "Saving..." : "Save" }}
</button>
</div>
</div>
<div
v-if="pr.inviteEmailSentAt"
class="detail-meta"
>
Invite sent:
{{ new Date(pr.inviteEmailSentAt).toLocaleString() }}
</div>
<div v-if="pr.acceptedAt" class="detail-meta">
Accepted:
{{ new Date(pr.acceptedAt).toLocaleString() }}
</div>
</div>
</td>
</tr>
</template>
</tbody>
</table>
<div v-else class="empty-state">
No pre-registrants found matching your criteria
</div>
</div>
<!-- Send Invites Modal -->
<div
v-if="showInviteModal"
class="modal-overlay"
@click.self="showInviteModal = false"
>
<div class="modal modal-wide">
<div class="modal-header">
<h2>Send Invitation Emails</h2>
<button class="modal-close" @click="showInviteModal = false">
&times;
</button>
</div>
<div class="modal-body">
<p class="help-text">
Sending to <strong>{{ invitableIds.length }}</strong> pre-registrant{{
invitableIds.length !== 1 ? "s" : ""
}}. Each receives a unique invitation link valid for 48 hours.
</p>
<div class="field">
<label>Email Template</label>
<textarea v-model="inviteTemplate" rows="12"></textarea>
<p class="help-text" style="margin-top: 4px">
Tokens: <code>{name}</code>, <code>{acceptLink}</code>
</p>
</div>
<div v-if="invitePreview" class="field">
<label>Preview ({{ invitePreview.name || invitePreview.email }})</label>
<pre class="preview-box">{{ invitePreviewText }}</pre>
</div>
<div v-if="inviteResults" class="results-box">
<strong>Invitations sent</strong>
<p class="status-ok">{{ inviteResults.sent }} sent</p>
<p v-if="inviteResults.failed" class="status-error">
{{ inviteResults.failed }} failed
</p>
<div v-if="inviteResults.results?.some((r) => !r.success)">
<p
v-for="fail in inviteResults.results.filter((r) => !r.success)"
:key="fail.email"
class="status-error"
style="font-size: 11px"
>
{{ fail.email }}: {{ fail.error }}
</p>
</div>
</div>
</div>
<div class="modal-actions">
<button @click="showInviteModal = false" class="btn">
{{ inviteResults ? "Done" : "Cancel" }}
</button>
<button
v-if="!inviteResults"
:disabled="sendingInvites"
@click="submitInvites"
class="btn btn-primary"
>
{{
sendingInvites
? "Sending..."
: `Send ${invitableIds.length} invitation${invitableIds.length !== 1 ? "s" : ""}`
}}
</button>
</div>
</div>
</div>
</div>
</template>
<script setup>
definePageMeta({
layout: "admin",
middleware: "admin",
});
const toast = useToast();
const {
data: preRegistrants,
pending,
error,
refresh,
} = await useFetch("/api/admin/pre-registrants");
const { data: stats, refresh: refreshStats } = await useFetch(
"/api/admin/pre-registrants/stats",
);
const searchQuery = ref("");
const statusFilter = ref("");
const selectedIds = ref([]);
const expandedId = ref(null);
const editNotes = ref("");
const editStatus = ref("pending");
const savingDetail = ref(false);
// Invite
const showInviteModal = ref(false);
const sendingInvites = ref(false);
const inviteResults = ref(null);
const DEFAULT_INVITE_TEMPLATE = `Hi {name},
You pre-registered for Ghost Guild, and we're ready for you.
Click below to accept your invitation, choose your circle, and set your contribution level:
{acceptLink}
This link expires in 48 hours. If it expires, we can send you a new one.
See you inside.`;
const inviteTemplate = ref(DEFAULT_INVITE_TEMPLATE);
const filtered = computed(() => {
if (!preRegistrants.value) return [];
return preRegistrants.value.filter((pr) => {
const q = searchQuery.value.toLowerCase();
const matchesSearch =
!q ||
(pr.name || "").toLowerCase().includes(q) ||
pr.email.toLowerCase().includes(q) ||
(pr.city || "").toLowerCase().includes(q) ||
(pr.role || "").toLowerCase().includes(q);
const matchesStatus = !statusFilter.value || pr.status === statusFilter.value;
return matchesSearch && matchesStatus;
});
});
// Selection helpers
const allVisibleSelected = computed(() => {
if (!filtered.value.length) return false;
return filtered.value.every((pr) => selectedIds.value.includes(pr._id));
});
const someVisibleSelected = computed(() => {
return filtered.value.some((pr) => selectedIds.value.includes(pr._id));
});
// IDs of selected pre-registrants that can actually be invited (pending or selected status)
const invitableIds = computed(() => {
if (!preRegistrants.value) return [];
return selectedIds.value.filter((id) => {
const pr = preRegistrants.value.find((p) => p._id === id);
return pr && (pr.status === "pending" || pr.status === "selected");
});
});
const toggleSelectAll = () => {
if (allVisibleSelected.value) {
const visibleIds = new Set(filtered.value.map((pr) => pr._id));
selectedIds.value = selectedIds.value.filter((id) => !visibleIds.has(id));
} else {
const currentSet = new Set(selectedIds.value);
for (const pr of filtered.value) {
currentSet.add(pr._id);
}
selectedIds.value = [...currentSet];
}
};
const toggleSelect = (id) => {
const idx = selectedIds.value.indexOf(id);
if (idx >= 0) {
selectedIds.value.splice(idx, 1);
} else {
selectedIds.value.push(id);
}
};
// Expand / collapse detail rows
const toggleExpand = (id) => {
if (expandedId.value === id) {
expandedId.value = null;
return;
}
expandedId.value = id;
const pr = preRegistrants.value?.find((p) => p._id === id);
editNotes.value = pr?.adminNotes || "";
editStatus.value = pr?.status === "selected" ? "selected" : "pending";
};
const saveDetail = async (id) => {
savingDetail.value = true;
try {
await $fetch(`/api/admin/pre-registrants/${id}`, {
method: "PUT",
body: { status: editStatus.value, adminNotes: editNotes.value },
});
await refresh();
await refreshStats();
toast.add({ title: "Updated", color: "green" });
} catch (err) {
toast.add({
title: "Failed to update",
description: err.data?.statusMessage || err.message,
color: "red",
});
} finally {
savingDetail.value = false;
}
};
// Mark selected as "selected" status
const markAsSelected = async () => {
try {
await $fetch("/api/admin/pre-registrants/bulk-status", {
method: "PATCH",
body: { ids: selectedIds.value, status: "selected" },
});
await refresh();
await refreshStats();
selectedIds.value = [];
toast.add({ title: "Marked as selected", color: "green" });
} catch (err) {
toast.add({
title: "Failed to update status",
description: err.data?.statusMessage || err.message,
color: "red",
});
}
};
// Invite modal
const invitePreview = computed(() => {
if (!invitableIds.value.length || !preRegistrants.value) return null;
return preRegistrants.value.find((pr) => pr._id === invitableIds.value[0]);
});
const invitePreviewText = computed(() => {
if (!invitePreview.value) return "";
return inviteTemplate.value
.replace(/\{name\}/g, invitePreview.value.name || "there")
.replace(/\{acceptLink\}/g, "https://ghostguild.org/accept-invite#...");
});
const openInviteModal = () => {
inviteResults.value = null;
showInviteModal.value = true;
};
const submitInvites = async () => {
sendingInvites.value = true;
try {
const result = await $fetch("/api/admin/pre-registrants/invite", {
method: "POST",
body: {
preRegistrantIds: invitableIds.value,
emailTemplate: inviteTemplate.value,
},
});
inviteResults.value = result;
await refresh();
await refreshStats();
selectedIds.value = [];
toast.add({
title: `Sent ${result.sent} invitation${result.sent !== 1 ? "s" : ""}`,
description: result.failed ? `${result.failed} failed` : undefined,
color: result.failed ? "orange" : "green",
});
} catch (err) {
toast.add({
title: "Failed to send invitations",
description: err.data?.statusMessage || err.message,
color: "red",
});
} finally {
sendingInvites.value = false;
}
};
const formatDate = (dateString) => {
return new Date(dateString).toLocaleDateString();
};
</script>
<style scoped>
.admin-prereg {
max-width: 1100px;
margin: 0 auto;
}
/* ---- PAGE HEADER ---- */
.page-header {
padding: 28px 28px 20px;
border-bottom: 1px dashed var(--border);
}
.header-row {
display: flex;
justify-content: space-between;
align-items: flex-start;
gap: 16px;
flex-wrap: wrap;
}
.page-header h1 {
font-family: "Brygada 1918", serif;
font-size: 24px;
font-weight: 500;
color: var(--text-bright);
line-height: 1.2;
margin-bottom: 4px;
}
.page-header p {
font-size: 12px;
color: var(--text-dim);
}
.header-actions {
display: flex;
gap: 8px;
flex-shrink: 0;
}
/* ---- FILTER BAR ---- */
.filter-bar {
display: flex;
gap: 12px;
padding: 16px 28px;
border-bottom: 1px dashed var(--border);
}
/* ---- TABLE ---- */
.table-wrap {
padding: 0 28px 24px;
}
table {
width: 100%;
border-collapse: collapse;
font-size: 12px;
}
thead th {
text-align: left;
padding: 12px 10px;
font-size: 10px;
text-transform: uppercase;
letter-spacing: 0.05em;
color: var(--text-faint);
border-bottom: 1px dashed var(--border);
}
tbody tr {
border-bottom: 1px dashed var(--border);
transition: background 0.1s;
}
tbody tr:hover {
background: var(--surface);
}
tbody td {
padding: 10px;
color: var(--text);
vertical-align: middle;
}
.col-check {
width: 32px;
padding-left: 0;
padding-right: 4px;
}
.col-name {
font-weight: 500;
color: var(--text-bright);
}
.col-email {
color: var(--text-dim);
font-size: 11px;
}
.col-mono {
font-variant-numeric: tabular-nums;
}
.col-date {
font-size: 11px;
color: var(--text-faint);
}
/* ---- STATUS BADGES ---- */
.status-badge {
font-size: 10px;
text-transform: uppercase;
letter-spacing: 0.04em;
padding: 2px 6px;
border: 1px dashed var(--border);
}
.status-pending {
color: var(--text-faint);
}
.status-selected {
color: var(--candle);
border-color: var(--candle);
}
.status-invited {
color: var(--text-bright);
border-color: var(--text-dim);
}
.status-accepted {
color: var(--green, #4a7);
border-color: var(--green, #4a7);
}
.status-expired {
color: var(--ember);
border-color: var(--ember);
}
/* ---- EXPANDED DETAIL ROW ---- */
.row-expanded {
background: var(--surface);
}
.detail-row td {
padding: 0 10px 16px;
border-bottom: 1px dashed var(--border);
}
.detail-panel {
padding: 12px 0;
}
.detail-fields {
display: flex;
gap: 12px;
align-items: flex-end;
}
.detail-fields .field {
flex: 1;
margin-bottom: 0;
}
.detail-actions {
display: flex;
gap: 8px;
align-items: flex-end;
flex-shrink: 0;
}
.detail-meta {
font-size: 11px;
color: var(--text-faint);
margin-top: 8px;
}
/* ---- STATUS INDICATORS ---- */
.status-ok {
color: var(--green, #4a7);
font-size: 11px;
}
.status-error {
color: var(--ember);
font-size: 11px;
}
/* ---- MODALS ---- */
.modal-overlay {
position: fixed;
inset: 0;
background: rgba(0, 0, 0, 0.4);
display: flex;
align-items: center;
justify-content: center;
z-index: 50;
}
.modal {
background: var(--bg);
border: 1px dashed var(--border);
max-width: 440px;
width: 100%;
margin: 16px;
max-height: 90vh;
display: flex;
flex-direction: column;
}
.modal-wide {
max-width: 640px;
}
.modal-header {
display: flex;
justify-content: space-between;
align-items: center;
padding: 20px 24px 16px;
border-bottom: 1px dashed var(--border);
}
.modal-header h2 {
font-family: "Brygada 1918", serif;
font-size: 18px;
font-weight: 500;
color: var(--text-bright);
}
.modal-close {
background: none;
border: none;
color: var(--text-faint);
font-size: 20px;
cursor: pointer;
padding: 0 4px;
line-height: 1;
}
.modal-close:hover {
color: var(--text);
}
.modal-body {
padding: 20px 24px;
overflow-y: auto;
}
.modal-actions {
display: flex;
justify-content: flex-end;
gap: 8px;
padding: 16px 24px;
border-top: 1px dashed var(--border);
}
/* ---- HELP TEXT ---- */
.help-text {
font-size: 11px;
color: var(--text-dim);
line-height: 1.5;
}
.help-text code {
color: var(--text-bright);
font-size: 11px;
}
/* ---- PREVIEW BOX ---- */
.preview-box {
font-family: "Commit Mono", monospace;
font-size: 11px;
color: var(--text-dim);
background: var(--surface);
border: 1px dashed var(--border);
padding: 16px;
white-space: pre-wrap;
overflow: auto;
max-height: 200px;
line-height: 1.5;
}
/* ---- RESULTS BOX ---- */
.results-box {
padding: 16px 20px;
border: 1px dashed var(--border);
margin-top: 16px;
}
.results-box strong {
color: var(--text-bright);
font-size: 13px;
display: block;
margin-bottom: 4px;
}
/* ---- STATES ---- */
.loading-state {
text-align: center;
padding: 48px 24px;
color: var(--text-faint);
font-size: 12px;
}
.error-state {
text-align: center;
padding: 48px 24px;
color: var(--ember);
font-size: 12px;
}
.empty-state {
text-align: center;
padding: 48px 24px;
color: var(--text-faint);
font-size: 12px;
}
.spinner {
width: 24px;
height: 24px;
border: 2px dashed var(--candle);
border-top-color: transparent;
border-radius: 50%;
animation: spin 1s linear infinite;
margin: 0 auto 12px;
}
@keyframes spin {
to {
transform: rotate(360deg);
}
}
/* ---- RESPONSIVE ---- */
@media (max-width: 768px) {
.page-header {
padding: 24px 20px 16px;
}
.header-row {
flex-direction: column;
}
.header-actions {
flex-wrap: wrap;
}
.filter-bar {
flex-direction: column;
padding: 12px 20px;
}
.table-wrap {
padding: 0 12px 20px;
overflow-x: auto;
}
table {
min-width: 600px;
}
.detail-fields {
flex-direction: column;
}
}
</style>